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Audit Check List for Quality Assurance Pharmaceuticals

The audit is an important aspect of determining the growth and market existence of any organization, particularly in the pharmaceutical sector. the success of an audit relies on multiple factors, some of the Audit Check List for Quality Assurance is described below:

1.0 QUALITY ASSURANCE DEPARTMENT

1.1 Does the company has a later quality policy statement?

1.2 Does the company have an updated organization chart?

1.3 Are the previously audited records maintained?

1.4 Are parenteral products designed and developed according to the requirement of cGMP & other associated codes such as good laboratory practice (GLP)and good clinical practice (GCP).

1.5 Are production and control operations clearly specified in a written form and cGMP requirements are adopted.

1.6 Are responsibilities clearly specified in the job description?

1.7 Are all necessary controls on starting materials, intermediate products, and other in-process control, calibrations and validation carried out?

1.8 Are finished products correctly processed and checked (In-Process Checks) according to the written procedures?

2.0 VALIDATION

2.1 Is validation properly documented and includes Validation Master Plan, Cleaning Validation Master Plan Validation Protocols (HVAC, Purified Water, WFI, Process Validation, Cleaning Validation, etc.) Validation Reports and Equipment Qualification (IQ, OQ, and PQ)?
2.2 Are validation studies conducted in accordance with pre-defined protocols (VMP) and validation planners?

2.3 Have production procedures been validated (Process Validation)?

2.4 Does the process control (In- Process Checks) address an issue to ensure identity, strength, quality, and purity of the product.

2.5 Are all weighing and measuring performed by a specialized & qualified person and observed by a second person and is duly signed by both of them on the record sheet?

2.6 Validation of New Master Formula:
Are new master formula or method of preparation adopted and steps taken to demonstrate its suitability for routine processing, a process defined materials, and equipment specified?
2.7 Validation of Equipment & Materials:
Are significant amendments to the manufacturing process, including any change in equipment and materials affecting product quality or re-productivity of process validated?
2.8 Are validation records properly maintained and updated?

3.0 DOCUMENTATION / RECORDS

3.1 Are documentation meticulously maintained as per rules and regularly reviewed and kept up to date?

3.2 Is documentation maintained in properly segregated areas and easily available?

3.3 Is a master list of documentation maintained?

3.4 Is documentation accurate, clear & neat? Does it define specifications and procedures for all materials & methods of manufacture & control?
3.5 Are all the specifications, testing, procedures, master formulae, packing instructions, and standard operating procedures (SOPs) available, current & being followed?
3.6 Do the records provide the existence of documented evidence, traceability, and an audit trail that will permit investigation?
3.7 Does the record provide batch processing & packaging details including receiving the sample, processing equipment, analytical testing, and laboratory instrument records?

4.0 LABELING

4.1 Are labels to the containers, equipment or premises applied un-ambiguously according to the company’s agreed format?
4.2 Are labels of different colors indicating the status such as “Quarantined” , “Accepted”, “Rejected”, or “Cleaned” used?
4.3 Are all finished products are labeled as per specifications?

4.4 PROCESS DOCUMENTS / RECORDS

  • Are following documents/record are available
  • Are all master copies of documents available
  • Specifications for intermediate and bulk products
  • Batch processing records
  • Record for process operation.
  • Batch packaging records.
  • Record for packaging operation
  • Record of Batch numbers.
  • Analytical records of the batch.
  • Record for finished product release procedures.
  • Record of issuance and retrieval of documents (BPR and Data Recording Formats)

5.0 STANDARD OPERATING PROCEDURES (SOPs)

5.1 Are SOPs and associated records of actions, conclusions reached available for the following at the premises?
5.2 Equipment assembly and validation.

5.3 Analytical apparatus and calibration

5.4 Maintenance, cleaning, and sanitization,

5.5 Personnel matters including qualification, training, clothing, and hygiene

5.6 Environmental monitoring.

5.7 Pest Control

5.8 Complaints

5.9 Drug recalls

6.0 VENDOR QUALIFICATION

6.1 Do you have an updated list of approved vendors?

6.2 Are the vendors supplying raw material (both active & inactive ingredients) , primary packaging & printed components audited & found to be satisfactory?

7.0 CHANGE CONTROL PROGRAM

7.1 Is there a format change control program in place supported by an SOP to initiate, review & approve changes in material, sources, processes, products packaging, equipment, batch size changes, etc. is it properly followed?

8.0 SAMPLE

8.1 Does the company retain a sample of lot or batch of the packaged/labeled drug for a period of at least one year after the expiration date on the label of the drug?

8.2 Does the company retain a sample of each lot or batch of raw material (including both active and inactive ingredients)?

8.3 Does the retained samples properly labeled and record maintained as per SOP?

Related: Audit Checklist for Quality Control

9.0 STABILITY STUDIES

9.1 Does the company have a prospective and concurrent stability studies program based on SOP and utilizing proper equipment i.e. climatic chambers maintained at 30◦C/ 65% RH for ambient and 40◦C / 75% RH for stress conditions and continuously monitored for temperature & RH.

9.2 Is the stability of finished products evaluated and documented prior to marketing?

9.3 Does the stability data support the shelf life assigned to the product. Are any deviations in data reviewed and appropriate steps taken in case of stability issues?

10.0 Drug recalls

10.1 Do you have an SOP for drug recalls?

11.2 If answer yes to the above did you have any drug recall in the past 2 years?

11.0 ANNUAL PRODUCT REVIEW

11.1 Is there a process in place to review statistical data (i.e. trend analysis, reworks, rejects, customer complaints) of all the products manufactured during the year?

11.2 Provide the name of the products manufactured by you along with the price list.

11.3 Provide the source of raw material for individual products.

11.4 Do you export your products if so then to whom and mention the name of the products?

12.0 EQUIPMENT LOGBOOKS

12.1 Are logbooks for major & critical equipment identified by the company kept?

12.2 Are the issuance of logbooks & archival properly documented?

13.0 AUDIT / COMPLAINTS

INTERNAL GMP AUDITS

13.1 Do you have an effective internal GMP inspection program to audit all the manufacturing areas, activities & QC lab at specifically defined periods?
13.2 Is there a process in place to fill the gaps/observation / non-conformance found during the internal GMP audits?
13.3 Is there an audit planner of all departments available?

13.4 Does the compliance of all discrepancies found during audits done?

Each point of the checklist shall be filled as applicable and comments or remarks, in addition, shall be given under the remarks column in the checklist.

Note: The points mentioned in Audit Check List for Quality Assurance list are not limited to these only

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