Founder | Pharmaceutical Professional
✓ Reviewed by: Pankaj Sharma - Quality Control Specialist
Reviewed for Quality Control accuracy, laboratory practices, and technical relevance
📅 Last Updated: June 7, 2026
1.0 OBJECTIVE: To define a procedure for requesting additional packing material in packaging department in pharmaceuticals
2.0 SCOPE: This SOP is applicable to the Production Department for raising additional packing material requests.
3.0 RESPONSIBILITY
Officer / Executive – Responsible for following this SOP.
Head Production: to ensure compliance with this procedure.
Head Quality Assurance: Ensure compliance and authorization of additional material requests.
4.0 DEFINITION(S)
NA
5.0 PROCEDURE for Additional Packing Materials Request:
5.1 On shortage of material from standard issue quantity, production operator/officer raises the additional packing material requisition using the standard format provided in the Batch Packing Record (BPR) or using the ERP.
5.2 Fill in the product details along with required quantity to get approval from production and QA department before making entry in ERP.
Follow the steps below to raise the request in ERP:
5.2.1 Open the ERP system using your credentials.
5.2.2 Open the “WORK ORDER DEVIATED ISSUE REQUEST” module using the ERP system.
5.2.3 Now, click on the “ADD NEW” option displayed on the module screen.
5.2.4 On the new screen, enter the product details “WORK ORDER“, then navigate to the WORK ORDER DETAILS column as shown on the screen.
5.2.5 After entering the Work Order, a new screen with Work Order Details will open.
5.2.6 Fill in the following fields using the available popup options:
- Item
- Depratment
- Dept code
- Remark
- Item code
- Quantity
Note: Make sure approved quantity is available for use.
If more than one material item needs to be requested, use the “ADD NEW” option to add additional line items. Once all entries are complete, save the request.
5.3 Thoroughly recheck all entries and send additional packing material requests to the Stores Department.
5.4 On receiving the material, Check issued quantity against the requisition slip.
5.5 Transfer the received additional packing material to the designated Primary Packing Area or Secondary Packing Area, as applicable.
6.0 ABBREVIATIONS
| Abbreviation | Full Form |
| BPR | Batch Packing Record |
| QA | Quality Assurance |
| SOP | Standard Operating Procedure |
| ERP | Enterprise Resource Planning |
7.0 REFERENCES
NA
8.0 ANNEXURES
Nil (Format included)
9.0 DISTRIBUTION
| Copy Type | Department |
| Master Copy | Quality Assurance |
| Controlled Copy | Production Department, Quality Assurance |
| Reference Copy | Production Department (2 copies) |
Questionnaire for Indenting of additional packing material
Related SOPs for Packing Area:
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